EEO Advisory Committee
Southwest Region
Minutes: February 14, 2001

Present: Rob Bistodeau, Dick Butler, John Clancy, Al Coan, Wendy Goo, Nancy Lo, Debra Losey, Tim Price, Keith Sakuma.

Chairman Tim Price called meeting to order 1:33pm.

Minutes for February 17, 2001 were approved.

Tim will send updated information on EEOAC members and subcommittee assignments to Debbie & Rob, and attendance information for December and January meetings.

Three proposals were received for the High School Internship program (see subcommittee report below).

Al Coan reported that the Program Subcommittee did not meet and that the EEOAC Award, and Internship Program would be discussed later in the meeting.

Rob requested EEOAC member names and subcommittee assignments.

No Report.

Tim gave a brief overview of the new Commerce on-line vacancy announcement system (COOL) that is scheduled to be implemented shortly. Once implemented, candidates will be able to submit applications electronically and applications will be rated and ranked electronically as well.

A little behind schedule. Three proposals were received. Tim will send out the proposals to the High School Internship Ad-hoc Subcommittee. Briefly, the proposals were for 1) Entering Data to the Whale Entangling Database, etc (Long Beach), 2) Protected Resources Division and Habitat Conservation Division to share intern to conduct literature search, GIS, and ESA issues (Santa Rosa), 3) Development of GIS database, on-site inspections, and field work (Arcata).

Teleconference was set up for Tuesday Feb 20, at 11:00 a.m. to discuss the Subcommittee’s recommendation prior to already scheduled meeting with Rebecca Lent on Thursday, February 22, to discuss the proposals.

Ginny Hostler provided an overview of the steps needed to finalize the high school internship position. Need to put together a recruitment package to establish the position. Because of the hiring freeze, need to complete all the steps up to the selection of the individual since the FTE is not the issue. Once determine where the student will be working, will need:

A) Parameters of job announcement

B) Requirements for student (eg. Must be 16 years old with a 2.0 GPA, etc)

C) List of schools (phonebook, Board of Education)

D) Follow up at each school to ensure that the announcement has been posted

E) Minimum of 30 days for students to apply.

F) To meet OPM requirements for GS-2

Ginny says temporary appointment is 1 year and is renewable each year for 1 year. Career experience program is Term appointment, needing a permanent ceiling and can go from high school to graduate degree. Need to start ASAP to meet June deadline! Hiring freeze means must proceed up to point of recruitment and announcement should indicate that is Contingent upon lifting of hiring freeze. Al asked if could ask Rebecca if hiring freeze could be waived for this because it is a EEO project.

At the last meeting, there was agreement to forward award recommendation to Dr. Tillman, who gave $150 cash award (via "cash in your account"), certificate, and plaque. Ginny said EEOAC should use this opportunity for visibility in the laboratories and for awareness of EEO activities. Nancy suggested maybe the award could be presented at a Center staff meeting. Rob suggested we present the award and email staff. Al suggested checking with the Director’s Office to see how they would like to present the award. Final decision was that the local EEOAC members would determine best method.

Al will send out notice of next Program Subcommittee meeting next week.

Tim said he would work with Rob regarding outdated material and bad links on the EEOAC website.

Next meeting scheduled for March 7, 2001, at 1:30 p.m.

Meeting adjourned.

All information in the web page was approved by the SW EEOAC Executive Committee.
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