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EEO Advisory Committee Chairman Tim Price called the meeting to order at 1:35 p.m. A quorum of 8 people was reached: Rob Bistodeau, Nancy Lo, Al Coan, Debra Tim reported that the EEOAC’s recommendations to eliminate the Policy standing committee was sent to Rebecca Lent for approval. Tim reported that an Ad Hoc Public Outreach Advisory Committee has been proposed by several regional employees. Some of the goals and proposed outreach efforts of the Ad Hoc committee would complement our outreach efforts providing an opportunity for us to work together. Nancy Lo suggested that these people might want to participate as panel members for the Internship program. Tim also reported he gave a presentation to an 8th grade class at Jefferson Leadership Academy on team building and the need to work together to accomplish agency goals. Al encouraged him to record his activity on the EEOAC website. Subcommittee Reports The Personnel, Program, Policy, and Administrative subcommittees did not meet. Program Subcommittee: Debra Losey requested and received 5 copies of NOAA's new video Our Seas and Our Skies: 30 years of excellence at NOAA with the intention of providing copies to various sites. Tim and Dick requested copies for their offices. Copies will also go to Pacific Fisheries Environmental Laboratory, Honolulu Laboratory and La Jolla Laboratory. Debra will make a list of other videos available at the La Jolla Library that could be used for outreach activities and include the information on the EEOAC website. Debra also reported that she has been collecting Curriculum/Classroom materials & resources/Job & Career internet links. She will organize the information and email the links for the committee to review. Upon approval by the committee, Rob will add them as Outreach Materials & Resources links to the website. Al asked that we remember that JPEG poster files are desirable outreach materials, and to check around for anyone who could contribute JPEG poster files. Al also agreed to remind center staff to use EEOAC website for award recommendations and to submit their outreach activities on a quarterly basis. Rob suggested reminders could also include updates on specific EEOAC accomplishments and activities. Nancy suggested that Rob relay EEOAC info & accomplishments at the Center Staff meeting in order to get more visibility for EEOAC activities. Rob accepted the task. There was some concern that our website isn't getting properly linked by other centers and at the NOAA level. Rob will check and coordinate with the other centers to insure they are including us in their EEO links. Old Business: Intern Workplan: Tim confirmed that there will be 2001 money for the internship program. Funds will come from OMI overhead. John expressed an interest in learning more how "to get an intern in the door." Nancy will provide John with the Internship documentation. Tim will mention at the next Regional Management Team meeting the internship program. A notice about the program will be sent to all regional staff in January. New Business: Tim made the motion that we amend Bylaws to change the requirement that vote for EEOAC officers "will be" by secret ballot to "may be" by secret ballot. Al seconded the motion. Vote was unanimous Tim reminded everyone that with our upcoming election, people planning to nominate someone needs to let them know in advance as required by the bylaws. The Assistant Secretary position is currently vacant. Rob said that the Administrative Subcommittee will notify the committee members formally about the vote, solicit candidates, and facilitate the elections. New member Kathy Jones was assigned to the Personnel Subcommittee and new member John Clancy was assigned to the Administrative Subcommittee. Rob asked that at the next meeting, we consider amending the Bylaws to change the requirement that subcommittee members must be equally distributed because the workload differs among the subcommittees. If the bylaws are amended, then John Clancy will serve on the Program Subcommittee because the Administrative Subcommittee work at this time consists mostly of maintaining the website which Rob Bistodeau is currently manages. The next meeting was scheduled for January 17, 2001, and the elections will be held at that meeting. The meeting adjourned at 2:35pm. |
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by the SW EEOAC Executive Committee. This site was last updated Tuesday, November 22, 2005 11:34 AM |
