Chairman Tim Price called the meeting to order at 1:35 p.m.

In attendance: Rob Bistodeau, Nancy Lo, Debra Losey, Beth Norton, Tim Price, Keith Sakuma, Rosemary Troian. Absent: Dick Butler, John Clancy, Al Coan, Kathy Jones, Wendy Goo, Maria Harris (SWR-Advisor)

The meeting agenda was approved.

The November 2001 minutes were approved with comment to include the adjournment time on subsequent minutes.

Officer's Reports

Tim spoke with Virginia (Ginny) Hostler and with Maria Harris to confirm the numbers and distribution of employees at the various offices and laboratories. He also met with Rod McInnis to discuss his preference for soliciting new members for the committee.

Tim prepared and distributed with the agenda a table showing the distribution of Center and Region employees and EEOAC committee representation and a table summarizing the 2001 and 2002 work plans.

Subcommittee Reports

Program Subcommittee:

Nancy reported for Program Subcommittee. See Program Subcommittee minutes for details.

Administrative Subcommittee:

No Report.

Personnel Subcommittee:

Beth Norton, Wende Goo and Rob Bistodeau are completing details on the list server database and hope to get the first job announcement sent out by early January. Beth also completed modifications to two new work plans.

Terms of some committee members will end Dec 31^st.

The current committee consists of 13 members, 9 from the Science Centers, 4 from the Region. The committee discussed the idea of having a committee member representatives at each laboratory and office location, proportional to the number of employees at each location with a committee size of 13. This would mean that 8 members would be from the Science Center and 5 from the Region. With the new vacancies anticipated, new members would be needed from Santa Rosa (1), Sacramento (1), Honolulu (1), La Jolla (2), and Pacific Grove (1). See Table prepared showing EEOAC membership distribution that Tim prepared and distributed for the December meeting. It was pointed out that Santa Cruz Lab will be growing substantially in 2002 to ~54 Full-Time-Equivalents. The committee agreed that EEOAC should evaluate the membership representation based on employee distribution and adjust location of the committee members accordingly. The committee agreed that there should be at least one representative at each work site with multiple employees.

Santa Cruz

Carlos Garza for Santa Cruz expressed an interest to participate on the EEOAC and was recommended as a potential EEOAC candidate (2 year term) to replace Keith Sakuma. If Carlos is unavailable, then Keith agreed to stay on and finish a three-year term.

Potential EEOAC candidate for Pacific Grove has not yet been confirmed, but it is likely to be Eleanor Domalaog.

Dawn Messersmith expressed an interest to participate on the EEOAC and was suggested as a potential EEOAC candidate for one of La Jolla’s two vacancies. There were no additional candidates for the other vacancy. It was suggested that someone from Protected Resources Division should participate. If necessary, Rosemary will ask Dick Neal to ask the Center Management Team to help find volunteers from Protected Resources Division and from Honolulu Laboratory to be on the EEOAC.

Honolulu

Potential EEOAC candidate for Honolulu was not discussed.

Rosalie de Rosario volunteered and was recommended to be on the committee.

Martin Golden and Hershellar (Shella) Merritt volunteered to participate on the committee.

The committee agreed to accept the volunteers we already have (3 volunteers from the Center and 4 volunteers from the Region). This would fill the existing vacancies and still be close to the proportional representation of the employee workforce.

The committee also recommended that we strive for proportional representation of Region and Center, based on number of employees. Rob suggested that we accept all the volunteers we have and strive for additional Protected Resources and Honolulu persons to make the committee more representational while allowing for flexibility in membership. The committee decided that we should recommend that we actively seek volunteers from Honolulu and La Jolla and include those who have already volunteered, so that if all participate the size of the Committee will increase to 15 members.

To facilitate the continuity of work plans, the committee agreed that the current Chairs of Subcommittees will try to attend the first one or two subcommittee meetings next year. New Subcommittee Chairs should be encouraged to invite former subcommittee members to attend meetings.

Old Business

Due to time constraints, work plans and approvals were not discussed in depth.

The David Starr Jordan Open House is waiting for the new captain (Feb 18, 2002), so that would be best planned for March 2002. Nancy will talk with Beth regarding actual dates so the plan can be updated.

We are delaying activity on work plans that are not time-sensitive until next year. New EEOAC members will continue to work on draft work plans as soon as possible in early 2002.

The next meeting will be January 9, 2002, at 1:30 pm.

The meeting adjourned at 3:00 pm
 

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