MAY 3, 2006

The meeting, which was chaired by Chairperson Jessica Kondel, convened at 1:05 p.m. and adjourned at 1:25 p.m.

Attendees: Jessica Kondel, Jeff McLain, Miki Hirano, and Advisor Maria Harris. Absent: Stefan Leeb, Rod Miller, Jerry Norton, Rick Rogers, Tracy Snell, and Rosemary Troian.

1. The meeting was called to order at 1:05 p.m.

2. There were not enough members in attendance for a quorum, so April minutes were not approved.

3. Officers’ Reports:

a. Chairperson’s Report: Kondel reported that the guidelines for interview questions was presented to the Southwest Regional Board by Hirano on May 1. Board members were asked to distribute this information to staff that conduct interviews. The guidelines are also posted on our EEOAC intranet site. Action: Kondel will present this information next to the SWR Regional Management Team.

4. Subcommittee Report:

a. Program: (1) Kondel reported that the Program Subcommittee met on April 13 and discussed the IDP workplan. Subcommittee members reviewed written comments submitted after the May 2004 IDP training. It was decided that the next step would be to develop a questionnaire to distribute to employees surveying the effectiveness of the IDP. Action: Troian to develop some initial questions and distribute the list to other subcommittee members for input, and (2) the next Program Subcommittee meeting will be held on May 11 at 2:00 p.m.

1. Administrative: (1) Hirano reported that the Administrative Subcommittee met on

April 27 at which time Harris and Hirano reviewed the Annual EEO Program Status Report for the Southwest Region. This is the first year this report format was used (EEOC Form 715-01) and is a new requirement. Self-assessment measures for the Region were discussed, in particular those measures which have not been met, whether they were applicable to the Region and, if so, what efforts could be made to meet the measure. Action: (1) The next step for the EEO status report is to work on a regional plan and summary. It was felt that the SWR Executive Summary (written by Harris and submitted along with the status report) would suffice for this. Due to lack of quorum, the review of the Executive Summary will be deferred to the next meeting for EEOAC to review and approve, and then to be distributed to the Region Management Team, and (2) the next Administrative Subcommittee meeting will be held on May 25 at 10:00 a.m.

c. Personnel: (1) the Personnel Subcommittee met on April 13, at which time they discussed the Listserver workplan. McLain reported that he and Rogers are working on writing up directions for the listserver, and Snell drafted the introductory paragraph. Once the directions are written up, this and the introductory paragraph will go to the EEOAC for review in June, and (2) the next Personnel Subcommittee meeting will be held on May 11 at 1:00 p.m.

5. Old Business:

a. Listserver Status Update (Personnel Sub.): please see Personnel Subcommittee Report above.

b. Draft Workplan IDP Training Follow-up (Program Sub.): please see Program Subcommittee Report above.

c. Draft Intern Workplan (Program Sub.): No updates to report at this time.

d. Draft EEO Bulletin Board Workplan (Admin Sub.): Hirano said the workplan has been finalized and will be available for Rod McInnis’ approval and signature this Friday, and then forwarded to Dr. Bill Fox for approval and signature.

6. New Business:

a. Annual EEO Program Status Report Assessment: please see Administrative Subcommittee Report above.

b. Workforce Recruitment Program for College Students with Disabilities: Kondel said that the HQ contact for this program is Natalie Huff. Kondel is trying to clarify information with Huff about the program; however, at this point, we may not be able to make the deadline to send in our requests for this year.

c. Workplan on ADR and EEO Presentation: In addressing one of the EEO Program Status Report measures, a suggestion was made at the Admin Subcommittee to develop a workplan on a standardized ADR and EEO presentation for the Regional Administrator and/or Science Director to use to present to management/supervisors. Action: to be discussed further at the next EEOAC meeting.

7. Announcements: None.

8. Next Meeting Date: June 7, 2006, at 1:00 p.m.

9. The meeting was adjourned at 1: 25 p.m.