Attendees: Jessica Kondel, Miki Hirano, Rick Rogers, Rosemary Troian, Absent: Tracy Snell, Rod Miller, Jerry Norton, Stefan Leeb, Jeff McLain. Advisor: Maria Harris. Ana Liza Malabanan was a guest.

Chair Jessica Kondel opened the meeting. We only have 9 members on the EEOAC and 5 were not available for the call. We decided to hold the meeting anyhow and abstain from any voting.

APPROVAL OF MINUTES:

The minutes of the February 1 meeting will have to be approved during the April meeting.

OFFICERS= REPORTS

Chair: Jessica Kondel – The EEOAC Bylaws state that we should have between 10 and 24 members. Currently, we only have 9 members, and no representation from Santa Cruz lab or Santa Rosa office. Rosemary will contact Churchill at Santa Cruz to see if he has anymore candidates. Jessica will contact Rod McInnis to see if there are candidates in Santa Rosa.

A national EEOAC video-conference call is scheduled for April 5 at 11:00 a.m. CA time. Jessica said the officers of each EEOAC will attend. For the SW EEOAC, Maria will also attend as a long time adviser. Natalie Huff said that the call would only be one hour long, which doesn’t seem long enough. Jessica will contact Natalie to see if the call is still planned for April 5. Jessica will also suggest that Natalie require attendance by a person from each Region and Center with defunct EEOACs in an effort to resurrect those committees.

SUBCOMMITTEE REPORTS

Program:

Rosemary reported that Jerry Norton is still working on the Intern Workplan. Stefan is working with the career center to see if they need any help.

David Starr Jordan Workplan – Rosemary reported that we are trying for a March 17 tour of the Jordan, if the ship will be out of dry dock by then.

No Program subcommittee meeting has been scheduled for March. Rosemary will e-mail the subcommittee members to find a good time.

Administrative:

Miki reported that she will update the EEO list of members and subcommittee members. Jessica will work to update the EEO minutes and agendas on the Web. An article which was written about interns who served at the SWR has not yet been published in the NMFS EEO/ Diversity newsletter. That article will be posted on the EEOAC site for everyone to read.

Miki developed a draft of the bulletin board workplan. The workplan could not be approved at this meeting due to lack of members. The workplan will be reviewed and approved at the April meeting.

Personnel: Rick Rogers talked about the Listserver plan. Jeff McLain had sent some examples of how Quickhire might be accessed. Maria said that there will be a major overhaul of Quickhire in May but she didn’t know what impact there would be relative to this project. Because Quickhire requires a log-in process, maybe the best thing would be to supply clients with the link to Quickhire instead of the actual vacancy announcement.

New Business

There was a discussion about the annual EEO report that was completed in January which provides information about areas that need focus relative to EEO. The report requires that the results be presented to management. Maria previously suggested that a workplan be developed to provide information to management and for the EEOAC to review the report for possible other workplans. Rosemary will check with Rod Miller about the Center report to determine if there could be one or more workplans for the Center as well. Miki will have a discussion about the Region’s during the April Administrative subcommittee meeting.

Old Business:

All old business was discussed under other topics.

Announcements: None.

Next Meeting:

Our next meeting will be Wednesday, April 5 at 1:00.