Attendees:, Jeff McLain, Jessica Kondel, Jerry Norton, Stefan Leeb, Rosemary Troian, Tracy Snell, Rod Miller and Miki Hirano. Advisors: Maria Harris, Jeremy Rusin. Absent: Rick Wantuck, Rick Rogers and Jessica Matson.

The new Chairperson, Jessical Kondel opened the meeting. The following officers were approved:

Chair: Jessica Kondel
Vice Chair: Stefan Leeb
Secretary: Rosemary Troian
Vice-Secretary: Miki Hirano (still needs Rod’s approval)

APPROVAL OF MINUTES:

The minutes of the January EEOAC meeting were approved as written.

OFFICERS= REPORTS

Jessica listed the membership of the Subcommittees as follows:

Jessica will check with Jessica Matson and Rick Wantuk to see if they still want to be a part of the EEOAC.

SUBCOMMITTEE REPORTS

Program:

IDP Workplan. There is interest in surveying people to see if they developed an IDP and if they thought it was useful. The IDP documents are on the SWR Intranet. Stefan put links on the EEOAC site so that the documents are easy to find. Subcommittee members are urged to read these documents as well as the bylaws and other foundation documents.

Intern Workplan. Jerry Norton has spoken with Director Frank Schwing and they are both interested in developing an intern workplan for use in Pacific Grove. The plan could be modified for use at other locations. Jerry has connections at Pacific Grove H.S. and Monterey Peninsula College. Frank has connections at Monterey H.S. Jerry will continue the development of this plan.

Stefan is willing to take an IT intern at the La Jolla Lab.

David Starr Jordan Workplan – Rosemary Troian will check with the port captain to see when we could offer a tour of the DSJ.

Maria said that the Long Beach office has a bulletin board where they post policy statements, safety information, and other information which is supposed to be available to all employees.  It was agreed that a workplan regarding the posting of documents at other locations would best be handled by the Administrative subcommittee.

Stefan Leeb is interested in sponsoring a school and in possibly talking to people at the Career Center. Stefan pointed out the importance of knowing what the EEOAC goals are so that we develop workplans which fulfill these goals. Rosemary said that the La Jolla laboratory already has two partnership schools. Stefan suggested that we provide our used computers to these schools. Rosemary will contact the schools.

Next meeting: Second Thurs., Feb. 9, 2:00 p.m.

Administration: Because Jessica has taken over as Chairperson of the EEOAC, Miki Hirano agreed to be on the Administrative Subcommittee. Miki will talk to the Web master. Members are to check out the EEOAC Website and send comments and suggestions to Miki.

Maria talked about the new EEO report that was recently completed by all Regions and Centers.  She suggested a work plan be developed for the subcommittee to review the report, provide recommendations as to how the Region and Center can improve in areas that may be deficient, provide a summary report to management, and review the EEO statistics.

The next subcommittee meeting will be the last Thurs. of the month Feb. 23 at 10:00.

Personnel: Jeff McLain started by welcoming Tracey Snell to the subcommittee. They are looking at the interview questions workplan which is almost done. The Listserver plan will be discussed under old business. The next meeting will be on Thurs. Feb. 9 at 1:00.

Old Business:

List Server: Tracey is on the List Server and she says that she has no problems receiving the job notices. Someone has to go on to Quick Hire, do a job search and then send the links to the people on the List Server. Currently, there are 700-800 people on the List Server. Some people on the Committee did not think that Quick Hire was working properly. Jeff will talk to Rob Bistodeau about the mechanics of this information sharing.

IDP Workplan: Jeremy says that he has the file with the comments which people wrote about the last IDP training. He’ll send out these comments.

Intern Workplan:

Jerry Norton is ready to go out to schools and try to find candidates. He was concerned that a volunteer might compromise our computer security. Instead, perhaps a stand alone computer could be provided to the intern. Jessica will check on security clearances which are required for temporary employees.

New Business:

Miki will work on the EEO Bulletin Board work plan. When established, one person at each location will be responsible for posting the correct information. We can’t force people to look at the bulletin board, but we need to make certain information available to all employees.

As reported in the Administration section, "Maria talked about the new EEO report that was recently completed by all Regions and Centers.  She suggested a work plan be developed for the subcommittee to review the report, provide recommendations as to how the Region and Center can improve in areas that may be deficient, provide a summary report to management, and review the EEO statistics." Rosemary will go to Rod’s office to look at Center data.

February is Black History Month.

Announcements: None.

Next Meeting:

Our next meeting will be Wednesday, Mar. 1 at 1:00.